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Hierarchies of company's head office/business english
HIERARCHIES OF THE COMPANY’S HEAD OFFICE
Job descriptions are formal summaries of the responsibilities and duties of the
personnel on the job. While studying employee’s job descriptions of a fictional
company try to determine to whom each employee reports, whom he
supervises, with whom he has contacts on a regular basis.
Vice-President of Administration and Operation oversees the departments of
Data Management and Facilities Operations, reviews and evaluates their
performance and needs. Ensures that department policies, goals and
procedures conform to the general company policies, goals and procedures.
Reviews and evaluates the performance of the Data Manager, the Operations
Manager, and the Administrative Secretary. Reports to the Company President.
Administrative Services Secretary provides administrative secretarial support
to the Vice-President of Administration and Operation. Prepares
correspondence, reports, and memoranda to the Vice-President. Screens
incoming calls, schedules meeting and appointments for the Vice-President.
Reports directly to the Vice-President.Data Supervisor supervises data team.
Assigns and supervises daily work schedules for Data Analysts. Evaluates
clerical staff assignments. Reports to the Data Manager.
Data Analyst analyses production costs, output capabilities, and production
performance. Projects future costs, needs, and capabilities. Submits written
analysis and to the reports to the Data Supervisor.
Data Manager oversees all office functions. Manages office staff. Reviews and
evaluates the Clerical Supervisor, Data Supervisor, and Administrative
Assistant. Allocates and schedules major project assignments. Conducts office
meeting. Determines training needs of the staff. Reports to the Vice-President
of Administration and Operations.
Administrative Assistant provides general administrative support to the Data
Manager. Acts as a liaison to the other departments. Assists in policy
formulation. Reports to the Data Manager.
Clerical Supervisor supervises clerical team. Assigns daily work schedules for
clerical staff. Checks routine work for accuracy. Coordinates data, reports and
typing work load with the Data Supervisor, makes oral and written reports to
the Data Manager.
Clerk Typist types office correspondence, data reports, memoranda; files,
answers income calls, takes messages for the division. Reports to the Clerical
Operations Manager oversees all facilities operations. Authorizes major
repairs, building work and equipments orders. Evaluates Building Maintenance
Building Maintenance Supervisor makes daily work assignments for custodial
and maintenance staff. Assesses overall facilities cleaning and condition.
Authorizes minor work orders. Evaluates custodial and maintenance staff
assignments. Reports to the Operations Manager.
Maintenance Engineer is responsible for routinely inspecting and repairing
company facilities. Replaces and fixes faulty equipment. Repairing windows
and fixtures. Inspects overall maintenance condition of facilities and prepares
work orders. Reports to the Building Maintenance Supervisor.
Custodian is responsible for routine cleaning of the interior facilities of the
company. Sweeps, waxes, vacuums and dusts offices. Reports to the Building
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